3F531 Administration Apprentice: civilian jobs and resume guide
The O*NET Military Crosswalk connects this Administration Apprentice designation to the civilian directions shown below. Review each civilian direction's published work details, then keep only experience you can verify. The connection does not prove that you performed a mapped task.
About this designation: The source identifies this designation as Administration Apprentice. Its shared civilian crosswalk evidence does not establish which duties, tools, credentials, or level of responsibility you personally held.
3
resume-ready civilian directions
$47,540
Median national pay for Secretary and Administrative Assistant, Except Legal, Medical, and Executive
These are the civilian occupations O*NET connects to this military code. They are options to explore—not a ranking, a license, or proof that you performed every duty listed.
The first option has enough source data for the skills and resume example below. Choose another direction at any time to compare it.
Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Typical national pay$38,830–$58,000Median $47,540 · BLS OEWS 2025
Pay can vary by location, employer, schedule, credentials, and experience.
Select this path to see its skills and resume example
Requirements and work details
O*NET Job Zone 2: some preparation is usually needed.
O*NET does not establish a universal civilian license for this occupation. Employers may still require credentials.
Example civilian duties from O*NET
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Create, maintain, and enter information into databases.
O*NET does not name tools or software for this occupation in Rung's current record.
Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
Typical national pay$44,030–$59,800Median $50,610 · BLS OEWS 2025
Pay can vary by location, employer, schedule, credentials, and experience.
Select this path to see its skills and resume example
Requirements and work details
O*NET Job Zone 3: medium preparation is usually needed.
O*NET does not establish a universal civilian license for this occupation. Employers may still require credentials.
Example civilian duties from O*NET
Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
Explain company personnel policies, benefits, and procedures to employees or job applicants.
Perform any combination of tasks in a United States Postal Service (USPS) post office, such as receive letters and parcels; sell postage and revenue stamps, postal cards, and stamped envelopes; fill out and sell money orders; place mail in pigeon holes of mail rack or in bags; and examine mail for correct postage. Includes postal service clerks employed by USPS contractors.
Typical national pay$56,740–$70,890Median $62,130 · BLS OEWS 2025
Pay can vary by location, employer, schedule, credentials, and experience.
Select this path to see its skills and resume example
Requirements and work details
O*NET Job Zone 2: some preparation is usually needed.
O*NET does not establish a universal civilian license for this occupation. Employers may still require credentials.
Example civilian duties from O*NET
Weigh letters and parcels, compute mailing costs based on type, weight, and destination, and affix correct postage.
Check mail to ensure correct postage and that packages and letters are in proper condition for mailing.
Sort incoming and outgoing mail, according to type and destination, by hand or by operating electronic mail-sorting and scanning devices.
O*NET does not name tools or software for this occupation in Rung's current record.
Test what transfers
Choose the skills you actually used
Pick only what you can stand behind. Your choices update the example resume directly below; if you continue, Rung carries only those choices into your own resume.
Nothing is claimed yet.
Resume example
See how your choices change this example
This is an example for the civilian direction you chose, not your resume. The skills you select above update its Skills section. Start your own resume with the direction and skills you confirm here.
Secretary and Administrative Assistant, Except Legal, Medical, and Executive
Summary
Secretary performing routine administrative tasks, answering calls, greeting visitors, managing files, scheduling appointments, and maintaining office equipment in a busy office environment
Experience
Secretary and Administrative Assistant, Except Legal, Medical, and Executive
Where you worked
Month Year to Month Year
Answered telephones and provided information to callers or transferred calls
Greeted visitors and handled their inquiries or directed them to the right person
Created and maintained information in databases using computers
Operated office equipment like fax machines and copiers, arranged repairs when needed
Scheduled and confirmed appointments for clients and supervisors
Managed paper and electronic filing systems, updated documents and records
Composed and distributed meeting notes and routine correspondence
Compiling data or documentation, Proofreading files, Selecting needed resources, Developing computer applications
Open to
On site, Remote
Education
High School Diploma Your school, Year
Yours will not say this. It will say what you did, in your own words, and Rung writes it with you one question at a time.
Resume example
See how your choices change this example
This is an example for the civilian direction you chose, not your resume. The skills you select above update its Skills section. Start your own resume with the direction and skills you confirm here.
Human Resources Assistant
Summary
Human Resources Assistant compiling and maintaining personnel records, processing documentation for staffing and recruitment, and providing support for employee benefits and onboarding activities
Experience
Human Resources Assistant
Where you worked
Month Year to Month Year
Processed, verified, and maintained personnel related documentation for staffing, recruitment, training, and employee leaves of absence
Recorded data for each employee, including addresses, weekly earnings, absences, and performance reports
Explained company personnel policies, benefits, and procedures to employees and job applicants
Provided assistance in administering employee benefit programs and worker's compensation plans
Prepared and set up for new employee orientations to facilitate onboarding
Compiled and prepared reports and documents pertaining to personnel activities for management review
Interviewed job applicants to obtain and verify information used to screen and evaluate their qualifications
Skills
Administration
Administering recruitment activities, Issuing documentation or identification
Core Skills
Searching files, Obtaining personal information, Interviewing others, Applicant tracking software, Compiling data or documentation, Recording personnel information, Explaining procedures, Setting up classroom materials, Training personnel
Tools and software
Microsoft Excel, Microsoft Office software, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word
Open to
On site, Remote
Education
Certificate Your training program, Year
Yours will not say this. It will say what you did, in your own words, and Rung writes it with you one question at a time.
Resume example
See how your choices change this example
This is an example for the civilian direction you chose, not your resume. The skills you select above update its Skills section. Start your own resume with the direction and skills you confirm here.
Postal Service Clerk
Summary
Postal Service Clerk performing tasks in a post office, such as weighing letters and parcels, selling postage, sorting mail, and answering questions about mailing services
Experience
Postal Service Clerk
Where you worked
Month Year to Month Year
Weighed letters and parcels, computed mailing costs, and affixed correct postage
Checked mail to ensure correct postage and proper condition for mailing
Sorted incoming and outgoing mail by hand or using electronic mail-sorting devices
Obtained signatures from recipients of registered or special delivery mail
Answered questions about mail regulations, postage rates, and post office boxes
Sold and collected payment for stamps, prepaid mail envelopes, and money orders
Kept money drawers in order and recorded daily transactions
Skills
Working With People
Assisting individuals with paperwork, Selling products or services
Loading materials or equipment, Delivering items, Storing items
Education
High School Diploma Your school, Year
Yours will not say this. It will say what you did, in your own words, and Rung writes it with you one question at a time.
Prepare before writing
Gather evidence from your actual work
Write private notes for yourself. Keep only facts you can explain and support.
The mapped civilian record lists this task: Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Identify comparable experience only if you can verify it.
Also examine this mapped civilian task: Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence. Keep it only if your own service evidence supports it.
Capture scope or outcomes only when your own records support them.
Which parts of your Administration Apprentice experience can you support when considering the civilian directions shown below?
Fictional translation example
Put your experience into civilian language
Think of this as a translation, not a script. This fictional example keeps the same work facts while replacing military jargon with clear civilian wording.
Before
Fictional example: In my Administration Apprentice assignment, I [verified task] using [verified tool or record].
After
Fictional example: Supported [civilian work area] by [verified task] using [verified tool or record].
Why this wording is fair
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
Use the pattern, not the sentence: keep it only when the same facts are true for you.
Continue with your confirmed facts
Start with this service experience
Rung starts with Secretary and Administrative Assistant, Except Legal, Medical, and Executive. Choose another direction above at any time; the code and only the skills you confirm will carry into the interview on this device.
Publisher and editorial owner: Rung Guru product team.
Editorial reviewer: Rung Guru editorial QA. Approved: 2026-08-09T07:17:44.157993+00:00.
Structured guidance last changed: 2026-08-08. Source-verification dates appear with each source below.
Why: to help veterans evaluate civilian directions and recover truthful resume evidence before entering Rung.
How: deterministic software joined the approved records below. Constrained AI assistance helped draft explanations and evidence prompts from those records; it did not create military codes, civilian mappings, pay figures, credentials, or source facts. Every page remains subject to provenance, prohibited-claim, similarity, and attributed editorial-review checks.
Privacy: skill choices and optional notes stay in this browser. Rung requires no account. You can change or remove every carried detail.