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Secretary and Administrative Assistant resume

What the work involves, what it pays, and grounded tasks, skills, tools, and experience you can choose from.

Also called admin assistant, administrative assistant, administrative support assistant and ASA.

$47,540
Median pay a year
1,706,790
People do this work
6
Resume lines ready for you

Real figures for this work, and lines you can use in your own resume. Where they come from is at the foot of this page.

An example

A Secretary and Administrative Assistant resume, filled in

Common skills that can help you remember what you used on the job.

  • Executing sales transactions
  • Operating office equipment
  • Sending information
  • Distributing materials
  • Ordering equipment
  • Searching files
  • Compiling data or documentation
  • Proofreading files
  • Selecting needed resources
  • Developing computer applications
  • Maintaining current knowledge
  • Developing organizational policies

Every line comes from the same public record as the rest of this page. The greyed parts are the ones only you can answer.

Secretary and Administrative Assistant

Summary

Secretary performing routine administrative tasks, answering calls, greeting visitors, managing files, scheduling appointments, and maintaining office equipment in a busy office environment

Experience

Secretary and Administrative Assistant

Where you worked

Month Year to Month Year
  • Answered telephones and provided information to callers or transferred calls
  • Greeted visitors and handled their inquiries or directed them to the right person
  • Created and maintained information in databases using computers
  • Operated office equipment like fax machines and copiers, arranged repairs when needed
  • Scheduled and confirmed appointments for clients and supervisors
  • Managed paper and electronic filing systems, updated documents and records
  • Composed and distributed meeting notes and routine correspondence

Skills

Administration
Executing sales transactions, Sending information, Distributing materials, Ordering equipment
Core Skills
Searching files, Operating office equipment
Checking & Planning
Compiling data or documentation, Proofreading files, Selecting needed resources, Developing computer applications

Open to

On site, Remote

Education

  • High School Diploma
    Your school, Year

Yours will not say this. You choose what matches your experience, and every line remains yours to confirm or change.

Change it to anything you like. Rung will find the closest match with you.

Nothing to write from scratch

What to put on a Secretary and Administrative Assistant resume

Real duties for this job, already written the way a resume reads. Inside Rung you choose the ones that were yours.

becomes

On your resume

  • Answered phones and directed calls, ensuring efficient communication within the office
  • Took messages and provided information to callers, enhancing customer service

These are written the way a resume line reads. Rung asks which ones are actually yours, keeps your own words, and never claims work you did not do.

Then it asks for one more thing

The line that could show more, and the fact that lands it.

Make it stronger

A few lines could show more. Each one is asked, and answered by choosing.

Add how many calls you handled each shift

The line

Answered several calls each hour and directed them, ensuring efficient communication within the office

Add how many calls you handled each shift

Pick one that fits

Several each hourA few dozen dailyMost calls during busy times

Adding it to the line…

Added to your resume
Show what improved once you provided that information

The line

Took messages and provided information to callers, enhancing customer service

Show what improved once you provided that information

Pick one that fits

Fewer follow-up calls neededQuicker responses to inquiriesBetter satisfaction from callers

Adding it to the line…

Added to your resume

Every ready answer is in plain words, never a figure. Nothing is invented to fill a gap.

The work itself

What a Secretary and Administrative Assistant does

The public record of what this job is, in one paragraph.

Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

What it pays

How much does a Secretary and Administrative Assistant make?

Annual pay across the United States. The middle figure is the median: half earn less than that, and half earn more.

25th percentile$38,830
Median$47,540
75th percentile$58,000

About 1,706,790 people do this work in the United States.

What it pays in each state
State25th percentileMedian75th percentile
AK$41,760$48,530$58,910
AL$35,580$41,630$49,120
AR$31,720$37,630$46,210
AZ$40,510$47,940$55,860
CA$46,390$55,400$65,400
CO$42,840$48,690$58,170
CT$47,630$57,210$66,050
DC$47,370$59,910$73,340
DE$40,230$47,970$58,600
FL$37,840$45,900$53,340
GA$32,130$41,600$52,090
HI$43,920$50,830$60,410
IA$38,040$45,150$51,070
ID$36,770$43,710$49,350
IL$39,050$48,310$61,180
IN$36,860$44,270$50,050
KS$35,960$42,270$49,380
KY$36,970$44,200$51,370
LA$31,840$38,790$46,710
MA$48,150$57,940$64,240
MD$41,030$48,680$59,290
ME$44,750$49,820$57,570
MI$38,350$46,020$53,090
MN$44,860$51,400$60,540
MO$36,750$43,540$49,930
MS$30,430$37,340$46,490
MT$37,210$43,940$48,450
NC$38,100$45,790$51,870
ND$40,270$47,480$53,880
NE$39,710$46,760$54,080
NH$40,880$48,080$56,680
NJ$43,200$50,260$61,370
NM$38,200$46,450$55,720
NV$39,440$46,570$54,500
NY$43,920$49,600$59,100
OH$38,170$46,230$53,710
OK$32,230$39,660$48,310
OR$45,460$51,740$61,020
PA$37,980$46,270$53,090
PR$22,600$25,730$29,680
RI$44,770$52,140$61,630
SC$36,880$44,880$52,420
SD$36,280$41,700$47,670
TN$37,040$45,810$54,000
TX$36,030$45,140$53,540
UT$37,930$47,050$55,260
VA$39,040$47,620$57,600
VT$44,340$48,920$56,620
WA$48,840$57,330$64,620
WI$42,360$47,710$56,030
WV$34,090$40,370$47,920
WY$38,760$45,450$50,310

Other names

Other names for this job

admin assistant, administrative assistant, administrative support assistant, ASA, escrow assistant, office assistant, operations assistant, personal assistant, police administrative assistant, program assistant, real estate administrative assistant, staff assistant.

More names for this work

secretaries and administrative assistants except legal medical and executive, admin secretary, admin specialist, administrative associate, administrative clerk, administrative coordinator, administrative liaison, administrative resources associate, administrative secretary, administrative specialist, administrative support specialist, administrative technician, alumni secretary, appointment scheduler, clerical secretary, clerk secretary, department secretary, escrow secretary, front desk coordinator, office administrator, office secretary, personal secretary, police, scheduling coordinator, school attendance secretary, school secretary, secretary.

If you served

Military jobs this work counts as

From the crosswalk the US Department of Labor publishes itself. If one of these was your job, this page is about the civilian work it maps to.

What you can already claim

Starting a Secretary and Administrative Assistant resume with no experience

Below are the tasks a Secretary and Administrative Assistant job is made of. Choose the ones you have really done. There is no wrong answer here, and you can change any of it later.

Which of these tasks have you actually done?

4 chosen. Rung never adds a task you did not choose.

  • Secretary and Administrative Assistant

    Already yours: Executing sales transactions, Operating office equipment, Compiling data or documentation

    4 of the 12 tasks this job is made of

    Median pay$47,540 a year

    What you have not done yet. Sending information, Distributing materials, Searching files

    Build a Secretary and Administrative Assistant resume

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Secretary and Administrative Assistant

  • Executing sales transactions
  • Operating office equipment
  • Compiling data or documentation
  • Maintaining current knowledge

Nothing here was invented. Every line is something you chose above, and it comes with you when you start.

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Your situation

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Nearby work

Jobs similar to Secretary and Administrative Assistant

Near this job. If one of these fits better, its page is the same as this one.

Other work in Office and admin

Where these numbers come from

This page is about the occupation Secretaries and Administrative Assistants, Except Legal, Medical, and Executive. What this job involves and what it is made of come from O*NET 30.3, the US Department of Labor's occupation database, refreshed July 2026; Rung writes those records into the plain sentences you see. Pay comes from the Bureau of Labor Statistics OEWS release for 2025. How Rung handles accuracy is on the accuracy page, and the full data credits are on the credits page.